Renew

The Renewal process for 2018 has already started

Your login is the email address you supplied when joining. If you have forgotten your password, please use the "Forgotten password" button. Any problems please email John D on treasurer@utsc.org.uk.

This is the email that all 2017 members will have received now detailing the process.

Dear 'Name'

It's Subs renewal time. It's changed slightly this year so please read this email carefully because it gives details of the process to follow to ensure it goes smoothly. In 2018 new regulations concerning data protection are coming into force and as a result we have to seek your agreement to using your personal data in certain ways. By going through the renewal process it ensures we are compliant with the new regulations.

Please remember the renewal process is in 2 stages - stage 1 confirms your membership and berthing requirements and stage 2 is the paying of the invoice. Please carry out stage 1 as soon as you can in December. You will then need to pay the invoice which is due on January 1^st.

TABLE OF MEMBERSHIP FEES

Here are the membership and berthing fees for 2018. Please remember that to qualify as a senior sailing member you need to be over 65 and have been a voting member of the club for 15 years.

A sailing member is expected to pay either a berthing fee or a Club Boat fee. The Club Boat fee will be detailed on the invoice. Members are however exempt if they sail exclusively with another member who has their own boat. The Club maintains a list of these members.

USE OF PERSONAL DATA

In 2018 new regulations known as the General Data Protection Regulations (GDPR) become law and we are required to outline how your data will be used in more detail.

General Information

When you apply to join the Club or renew your membership, you are providing personal data to the Club. With your consent, which is indicated by ticking the relevant box on the renewal page, the Club will use your personal data for the purposes of your Club membership. The Club can use your details to notify you of, for example, club events and mooring arrangements. Any information you provide relating to your health may be used for risk assessments. Your information will not be shared with any third party for marketing or commercial purposes without firstly obtaining your explicit consent. Our policy is to remove the personal data of non-renewing members from our online database 3 months after the end of a membership year assuming there are no outstanding transactions.

Members' Directory

The members' directory will contain your contact details (Name, address and telephone numbers) and will be shared with other club members so that members can contact each other. This will be held on our online database and in a printed copy of the Blue Book. Members' personal data can be amended online by logging into the members' area. The Blue Book is printed and circulated annually and a historical copy stored in the clubhouse. Please indicate your consent to your details being part of the members' directory by ticking the relevant box on the renewal page. Requests for changes to a members' personal data can be sent to the membership secretary.

Use of Images

The Club uses photographs and/or video recordings for a variety of purposes including newsletters, promotional materials, training and general information about the Club and its activities. The images may be included in printed materials, on display boards or on the Club website. In addition, we may be asked to provide photographs and/or information to accompany a photograph, to newspapers, sailing magazines or even television companies. Where a name is provided by the Club to accompany a photograph/video to be published by a third party, no additional contact details will be supplied without separate express consent. Where the images are of a child the Club will not use personal details or full names (i.e. first name and surname) of any child to accompany a photographic image on video, on its website, in a Club brochure or any other electronic or printed publications without good reason. 'Good reason' includes using the full name of a child if the child has won a trophy or award. However, please be aware that many of the Club activities take place in a public place, i.e. on the River Thames. In this case, the Club has no jurisdiction over images taken by members of the general public or by members of the Club for their own interest. Group photographs or video with very general labels, such as 'Bourne End Week' and which do not identify the members of the group, may be published without the consent of the members in the image/s. Such group photographs may also include children. Please indicate your consent to this use of images by the Club by ticking the relevant box on the renewal page.

Lead Membership responsibility

If your membership category covers more than one person, the "lead" member will complete the renewal process on behalf of each person in the membership category.

PROCEDURE TO REJOIN

Stage 1 (Confirming renewal)

Please login to the members' area of the club website (www.utsc.org.uk). If you have forgotten your password then please click on the forgotten password link - this will send a new password to your email address.

Please go to the following items in the member's area menu down the right hand side and amend the details, if the website allows you to, as necessary:

• My Boats
• Membership
• Berths

If your berthing or membership type requirements have changed please communicate this to the membership secretary.

Then go to the Renew section:

• Please check the 2018 membership type is correct
• Confirm that you agree with the statements on data protection for by ticking each of the boxes
• Select the correct renewal option in the black boxes
• Select the Renew Selected items in the red boxes

An invoice will be displayed on screen - please pay on January 1^st or earlier if you wish. You can see all your invoices in the members area.

When you select CONFIRM RENEWAL you will be renewing your membership and by doing so you are agreeing to pay the associated fees.

Stage 2 (Payment of invoice)

After confirming your renewal you can then pay electronically from your bank to the club's bank account (details on the invoice), putting the invoice number and your name in the reference field. If paying electronically is not possible then please forward a cheque to me at the club made payable to Upper Thames Sailing Club (UTSC will not be sufficient). The invoice gives an option to pay online but we have chosen not to use this this year because of its cost - so please ignore this.

The payment of the invoice needs to be received by January 31st to avoid the late payment fee (£20). Please do not send a cheque to the club without completing this process.

If for any reason you are unable to login to the website member's area please let me know and we will find an appropriate process for you.

If you have any questions or queries please don't hesitate to contact:

• 1.Chris Chacksfield memberships@utsc.org.uk or 01628 528334 or 07941 602861
• 2.John Dighton itmanager@utsc.org.uk if it's a technical question.

Many thanks,

Chris Chacksfield

Membership Secretary

Last updated 16:18 on 20 April 2018